Cover artwork for the Wedding Guest List Tracker spreadsheet
Events · $12

Wedding Guest List Tracker Spreadsheet

One spreadsheet that puts every guest, RSVP, meal choice, and table in one place — and counts headcount, seats left per table, and thank-yous remaining for you.

$12 Up to 500 guests PDF + Word + Markdown
Buy on Etsy — $12

Checkout and fulfilment on Etsy.

What's inside

  • Wedding guest tracker (.xlsx) — one row per guest: household grouping, invitation, RSVP, meal choice, dietary notes, table, gift, thank-you status. Each guest shows a next step. Auto-totals for meals and seats per table. Dashboard with headcount, adults/children, tables over capacity, thank-yous remaining. Room for 500 guests, 20 meal options, 100 tables. No macros.
  • Guest list planning worksheet — headcount limit, plus-one and children policies, sorting your list.
  • RSVP & guest messages — 11 messages from save the date through final details.
  • Thank-you note templates — 9 notes for registry gifts, cash, group gifts, helpers, vendors, late thank-yous.
  • Final numbers & seating checklist — vendor deadlines, dietary list, seating routine, day-of information.
  • Wedding payment & scam safety — verifying vendors, changed bank details, overpayments, the card box, guest privacy.
  • Start here guide — 30-minute setup.

Who it's for

  • Couples planning their own wedding, and family members helping.
  • Anyone organizing a big celebration with RSVPs and meal choices.

Who it's not for

  • Anyone looking for a full wedding budget, vendor contracts, or a decorative planner (none included).

Format

The tracker is .xlsx. The templates come in PDF, DOCX, and Markdown. Works in Excel, Google Sheets, and LibreOffice Calc; docs open in Word, Google Docs, Pages, or LibreOffice. No paid apps needed.

License

Edit and use for your own wedding or celebration, as often as you like. Share filled-in versions with your partner, family, wedding party, venue, and vendors as part of planning. Do not resell or redistribute.

FAQ

How many guests and tables does it handle?

Up to 500 guests, 20 meal options, and 100 tables. You can extend if you need more.

Does it include a budget tracker or vendor contracts?

No. It focuses on the guest-list side of wedding planning. For budgets and contracts, talk to a wedding planner or lawyer.

What's the refund policy?

Etsy is digital-download, so returns are not accepted — but if a file is missing or won't open, we'll fix it fast or refund you via Etsy.

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