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Landlord Rent Tracker Spreadsheet

Name: Landlord Rent Tracker Spreadsheet
Brand: Copper Vault Templates
Price: 15.00 USD
Availability: InStock

A simple rent, lease, and repairs tracker for self-managing small landlords, plus the everyday paperwork — move-in checklist, tenant message templates, seasonal care, and a deposit worksheet.

$15 1–20 units PDF + Word + Markdown

Buy on Etsy — $15

Checkout and fulfilment on Etsy. This kit is general information and organizing templates, not legal, tax, or financial advice.

What's inside

Small Landlord Tracker (.xlsx) — units and tenants, rent ledger with balances and Paid / Overdue / Not yet due status, lease end dates, repairs with priority and days open. Dashboard (rent due and paid this month, overdue rent, leases ending in 60 days, open and urgent repairs). Part payments add up in one running total per rent charge. No macros.
Move-in / move-out condition checklist — room by room, keys, meter readings, photo log.
Tenant message templates — 11 everyday messages, from welcome and rent reminders to repair visits, renewal check-ins, and move-out instructions. Includes clear gas and carbon monoxide safety steps in the welcome message.
Seasonal property care checklist — spring, summer, autumn, winter, and a turnover list between tenants.
Payment and rental scam safety — overpayments, fake tenants, listing scams, protecting personal information.
Move-out & deposit worksheet — compare condition, list costs with proof, check local rules.
Start here guide — 30-minute setup.

Who it's for

Self-managing landlords with about 1 to 20 units.
Homeowners renting out a suite, a room, or an inherited property.

Who it's not for

Anyone looking for leases, legal notices, eviction forms, tenant screening criteria, or tax / bookkeeping reports (none included).

Format

The tracker is .xlsx. Templates come in PDF, DOCX, and Markdown. No paid apps needed.

License

Edit and use for your own rental properties. Share filled-in versions with your tenants as part of managing your rentals. Do not resell or redistribute.

Important: Landlord-tenant rules vary by state and city. Check your local laws and your lease, and consult a qualified professional for advice about your situation. The message templates are everyday messages, not formal legal notices. The tracker's totals are not tax or accounting records.