Events · $12
Craft Fair Inventory Tracker Spreadsheet
A craft-fair tracker for your events, booth fees, stock, and sales, plus checklists and message wording that make market days calmer.
Checkout and fulfilment on Etsy.
What's inside
- Craft Fair Tracker (.xlsx) — events with dates, application deadlines, status, booth fees, and costs; products with price, cost, starting stock, low-stock alerts; a sales log that totals each line for you. Dashboard shows upcoming events, deadlines, cash vs. card, and low or sold-out products. Room for 100 events, 300 products, 1,000 sales rows. No macros.
- Market application & booth checklist — questions before you apply, quick break-even check, booth setup list.
- Market-day packing list — from the cash float to the zip ties.
- Pricing worksheet — cover materials, your time, and selling costs. Worked example.
- Signs & customer scripts — payment/price/handmade/custom-order signs and friendly openers & replies.
- Payments & cash safety — cash handling, payment-screenshot tricks, overpayment scams, daily cash count.
- Start here guide — 30-minute setup.
Who it's for
- Makers and hobby sellers at craft fairs, holiday markets, farmers markets, and pop-ups.
- Online sellers adding in-person events.
Who it's not for
- Anyone looking for bookkeeping, sales-tax, or income reports (none included).
Format
The tracker is .xlsx. Templates come in PDF, DOCX, and Markdown. No paid apps. Unzip the file on a computer for the easiest editing.
License
Edit and use for your own selling business. Share filled-in versions (e.g., signs, price lists) with customers as part of your work. Do not resell or redistribute the templates.
FAQ
Does this handle sales tax or income reports?
No. It tracks sales as numbers; sales tax, permits, and bookkeeping vary by place. Talk to a tax professional.
What counts as "sold out" alerts?
The tracker flags products where starting stock minus sold drops to a low threshold you set, and zero-stock products.
What's the refund policy?
Etsy is digital-download, so returns are not accepted — but if a file is missing or won't open, we'll fix it fast or refund you via Etsy.
